Combat Stress Easily When You’re Planning a Conference

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Combat Stress Easily When You're Planning a Conference-Chispa MagazineThere are so many things to do and remember that it can get really hectic. In fact, some people might say that the thought of planning an event sends shivers down their spine thanks to all the stress they know they will face. Getting stressed at work is no good for your general well-being. And, it is really easy to take the stress out of event management. Here are a few simple steps to help you combat stress when you organize your business’ next big event.

Plan, plan and plan some more. You can’t just dive into trying to organize an event or conference. You need to know what it is you want to achieve and think about how to do that first of all. What is the aim of your conference? Once you have that, you can start to consider the things you need. Also, it is really easy to overlook the little things which keep events running along. Did you remember to hire chairs? Or tea and biscuits for the breaks? Use Trello, an online way solution to managing projects, to create to-do lists of everything you need to remember. Staying organized is the key. If you can do this, nothing can creep up and surprise you.

Hire an agency to help you through. The best and most infallible way to stop stress when you are planning an event, is to get someone else to do it. An event planning agency will happily take control of the situation and help you to create a professional event. From organizing a venue to spreading the word on the event, they can help with as much or as little as you need them to.

Don’t try to do it all. Overworking yourself will only get you more flustered. If you need help to execute your event, don’t be afraid to delegate. You can always draft in a few of your business’ employees to focus on the event planning or hire a few temps to help out. Also, it is great to get fresh perspective and see things in a way that you may not have thought about.

Accept that you can’t run everything like clockwork. If you are organizing any sort of event, it is easy to get consumed by a schedule. Remember, however, that not everything will go as planned. That doesn’t mean you have messed up. It is just the way these things go. Have a fallback plan in case a major disaster happens – something like one of your speakers not showing up. But learn to accept the little things, and only think about the bigger things that actually need some action to be taken.

Spread the word as soon as possible. As soon as you know your date, it is worth sending out emails to let your customers or audience know about it. This way you can give them as much notice as possible, so they can save the date. Furthermore, it also allows them to share the news of the event with their friends, which helps you get more attendance.

Photo by Frédéric BISSON

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Milo Senalle

Milo Senalle

Managing Editor at Chispa Magazine
As one of the managing editors of Chispa Magazine, Milo Senalle is the go-to man for all things technology, ethical, and financial concerns. Providing laughs with his style of writing and problem-solving techniques, Milo is a voice of reason among the girly staff at Chispa. Married with children, living in Atlanta, he works 24/7 on becoming a man of courage and believes honor begins at home.

Milo Senalle

As one of the managing editors of Chispa Magazine, Milo Senalle is the go-to man for all things technology, ethical, and financial concerns. Providing laughs with his style of writing and problem-solving techniques, Milo is a voice of reason among the girly staff at Chispa. Married with children, living in Atlanta, he works 24/7 on becoming a man of courage and believes honor begins at home.